Administrative Assistant: Architectural + Interior Design Teams – Chicago, IL

Suzanne Lovell Inc.
Chicago, IL

Job Description:

  • Handle administrative requests and queries from the Management Team
  • Organize and schedule appointments
  • Manage calendar
  • Coordinate with Executive Assistant to overlay calendar requirements
  • Travel coordination, booking, scheduling, etc.
  • Write and distribute e-mail correspondence, memos, letters, faxes and forms
  • Maintain contact lists
  • Reconcile and submit expense reports
  • Manage Time Billing and provide weekly reports

Requirements:

  • Proven experience as an administrative assistant or office administrative assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like telephones, printers and fax machines
  • Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize tasks
  • Ability to multi-task with excellent follow through
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School Degree; additional qualification as an Administrative Assistant or Secretary will be a plus
  • Experience in the fields of Architecture and Interior Design desirable, but not required

Salary is commensurate with experience, excellent benefit package

Please submit your resume and/or portfolio online through our website.

For more information about the firm, visit our website.

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